Have This In Mind
CHECKLIST FOR RENTAL
Here, we've prepared a guide for you to use when communicating with production companies. Though it's extremely rare for rentals to involve disputes or to more significant damage, it's good to be prepared and have the right questions to hand when meeting contacts.
And hey, don't forget to have fun —rosy times lie ahead!
If you're contacted by someone who wants to rent your location, then it's good to have answers to hand to the following questions:
- What kind of project is it?
- What's the film about?
- How many people would be involved?
- When would the recording take place, and for how long?
- At what other times, before and after the actual recording, would you need to have access?
- What kind of insurance do you have? (Can I have a copy?)
- Would I/we be able to live at home, and if not, where would I/we live during filming? (Would you/the company be taking care of this?)
- Would there be any animals on set? (Think about whether you or anyone in your household, have an allergy?)
- If anything gets damaged, what compensation would you offer, and how would this be paid out?
- Do you have the legal right to rent out this location?
Before the filming or photography starts, the team will usually want to make a few prior visits, to plan their operations. In connection with this, there are some things that you should consider and also ask about.
- Go through your home with the person in charge and ask that person to take pictures and record any visible damage. It is their responsibility to document this.
- In addition, ask the following questions:
- Who would be in charge overall? (Request this person's contact details.)
- When would contracts be established and signed?
- How would you plan to fit the entire film crew on set? (Often, they bring vehicles that the production staff can stay in when they're not involved in the actual filming.)
- Once filming has been completed, what arrangements would be in place for cleaning the property? (We recommend that you accept their compensation and then arrange the cleaning yourself.)
- How would any additional energy costs be compensated? (In many cases, the production company brings its own electric power plant.)
- Where would the production team plan to park their vehicles during filming? Is a permit needed?
- Legally speaking, do neighbors and authorities need to be informed, and who is responsible for this?
- Does the production team need to know in advance where fire alarms and door alarms are located?
After filming, there is usually a meeting to make sure everything in your property looks good. Consider the following:
Go through the property and surroundings with your contact person to ensure no damage has occurred. If any damage is observed, this must be officially documented. In addition, you should ask when this documentation would be drawn up, and when you would expect to receive it.
Finally, you should check that the team hasn't left anything behind. If they have, these items should be handed over to the person in charge.
If you want to ask us anything about a particular film company, feel free to contact us at firstname.lastname@example.org (in English or Swedish only please).